There is no excuse to not work entirely in digital way. With the board portal the directors must limit the risks of liability and the data leak. The consequence? Amore efficient and better administration.
Until 2010, many companies and small businesses were still working with a stationary computer or with a portable computer – and therefore with paper. When the introduction of mobile devices, the use of board portals has suddenly become very easy. Now, the user opens his gadget, clicks on the application and has an off-line access line to all his documents. Since then, there is no excuse for not working fully digital.
Board portals facilitate the work of its customers with all of their confidential communications in our environment. Therefore, they stop to send documents via email accounts because it is not secure – whether private or not – and to print documents. This change of behavior of the decision-makers is the basis of a successful and above all sustainable use of possibilities of board portal software.
Thanks to the rightly chosen board portal software administrators can make better decisions and offer them for this purpose a support at any time of the day. Working with this tool, their devices have the security and offer the opportunity to work from simple way in the secured environment. They have access to all active and passive information and can take notes, as with paper.
But more importantly, they can send in the app emails and messages, affix signatures and fill out questionnaires. This is all easier than everyone is used to known public messaging applications.
How to choose the best board portal software
Today’s businesses are continually confronted with change. There are always new competitors and new models economic appear every day. Companies are bought back or in buy others. Administrators so must be on the lookout and effective. It means that they must be informed in real time in the widest possible way possible but also that they need to be more that they should act before with greater flexibility. This their imposes to use their time at best.
The condition for this is that our software works so intuitively that it very natural for the user, who has to feel the software like an extension of itself. But also this software is always and everywhere accessible and supported.
Concerning the determinants, the board portal software does not use third-party software, which is not only reinforces security in relation to tools that use these third-party software, but that makes board portal service delivery independent of third parties. To start with the ease of use, but especially thanks to the high level of adoption, the return on investment for businesses is important. Many users are also aware that the tool can be used in other situations.
It is noted with increasing risks in cybersecurity issues, such as extortion software and e-mails phishing, for our users, mainly decision makers and controllers, the risk of damage to the reputation plays also a role more and more important. Half of the data leaks and business information comes from the organization itself. For example, someone picks the wrong recipient for an e-mail, or leave by accident hanging out printed documents, making information public sensitive. To this must be added the strengthening of the regulation aimed at preventing vulnerabilities in data. Companies want to put in even their directors and members of supervisory boards to respect the legal rules. For all these questions there’s a solution in board portals.
How to prepare the company for the transition to board portal software
While choosing the best board portal software for your company, do not forget that you will need a transition period before its integration.
They say board portals make life easier for administrators because they offer an easy-to-use interface, tools smart and communication services secure. However, before switching to board portal of your choice, you must take into account seven points.
1. Lighten the paper load
The portal software board offers great benefits because of the important time it makes winning and the greatest efficiency in the preparation of council meetings of directors. The use of board portal software leads to improved workflow from those who are responsible for composition and correction of information that is broadcast prior to board meetings of directors.
2. Effective meetings
Even the last moment downloads are simplified and the need to print and reprint volumes important issues disappears. As soon as the material has been published, the directors are informed and they can have access to information by clicking a button. If changes are made, the new versions can be uploaded to the portal and users are informed of the updated versions. As technology has evolved since the original model up to the portal software current board of directors, the advanced cooperation software offers a secure data environment in which the user retains control over of diffusion and access as of the conservation and suppression of documents, in accordance with the policy and prescriptions of the organization.
3. Flexible archiving
After every meeting of the board of directors, all documents must be archived and kept safe to be able to be subsequently consulted. It takes some storage place and requires someone manages the documents. The use of a board portal software administration can correct the shortcomings of the old system.
Administrative staff and administrators must have access to safe and simple way to all documents from their own archives digital. A search function advanced must allow searching and take a simple movement of years of history and documentation.
In the future, decision makers will have a single large dashboard with all the data relevant for correct execution administration and monitoring. We developers work hard to achieve the future integration of this type of business applications in board portal software intelligence.